Appointment Booking with Zoom, PayPal & Unlimited Staff – BookWellNow

BookWellNow is a free WordPress appointment booking plugin with a booking calendar, unlimited staff, staff shifts and holidays, a customer panel, and PayPal Checkout — so your clients can schedule and pay online without phone calls or email back-and-forth.

BookWellNow is a complete appointment booking plugin and scheduling system for WordPress — with unlimited staff, flexible service management, and PayPal payment gateway support built in.

Free Features

• Free Zoom Meeting
• Free Unlimited Staff Members
• Free Unlimited Services
• Free PayPal Payment Gateway
• Free Staff Shift Management
• Free Staff Holiday Management
• Free Customer Panel
• Free Customer Appointment Cancellation
• Lightweight & Very Fast Loading
• Online Appointment Scheduling
• Booking Calendar Management
• Mobile-Friendly Booking Experience

It helps businesses automate their booking process, manage staff schedules, and accept online appointments with a powerful calendar-based booking system. Add as many staff members as you need, assign services and shifts, and let customers pay online with PayPal Checkout (sandbox and live) or offline/manual payment.

Whether you need a booking plugin, reservation system, scheduling software, or appointment management system, BookWellNow gives you everything in one place — from staff scheduling and availability control to secure online payments and automated notifications.

Easy to use

See how quickly you can set up BookWellNow and start accepting online appointments:

Shortcodes

Generate shortcodes from Book Well Now → Shortcode Generator, or paste them into any page or post.

Booking Form Popup Button

[bookwell_booking_button]

Place a book button on service pages, staff pages, landing pages, or sidebars. Clicking it opens the booking popup. You do not need [bookwell_booking] on the same page.

• Service detail page — pass service_id so that service is pre-selected.
• Staff detail page — pass staff_id to show only that staff member’s services.
• Date & time faster — pass both service_id and staff_id to pre-select service and staff.
• Button text / style — use label and optional class.

Examples:

[bookwell_booking_button label="Book Now"]

[bookwell_booking_button service_id="2" label="Book this service"]

[bookwell_booking_button staff_id="1" label="Book with this staff"]

[bookwell_booking_button service_id="2" staff_id="1" label="Book appointment"]

Booking Form

[bookwell_booking]

Displays the main booking form. Choose Small Booking Wizard or Service List with Popup in Settings → Appearance (or Shortcode Generator).

Optional attributes: staff_id, service_id

Examples:

[bookwell_booking]

[bookwell_booking staff_id="1" service_id="2"]

Customer Panel

[bookwellnow_customer_panel]

Shows the logged-in customer dashboard (appointments, profile, and cancellation).

🚀 Accept Online Bookings 24/7

Let your customers book appointments anytime with a modern and easy-to-use booking system.

• Accept bookings online 24/7
• Eliminate manual scheduling and phone calls
• Avoid back-and-forth emails
• Reduce no-shows with automated notifications

📅 Complete Booking & Scheduling System

BookWellNow is more than just a booking plugin — it’s a full appointment management system designed for real businesses.

• Appointment booking system
• Service booking system
• Staff scheduling system
• Calendar booking system
• Time-slot booking system
• Availability calendar

🔥 Key Features

📅 Booking Calendar & Availability

• Interactive calendar booking system
• Real-time availability calendar
• Date & time slot selection
• Prevent double bookings

👥 Staff & Service Management

• Unlimited services and bookings
• Staff scheduling and assignment
• Auto-select staff and services
• Multi-service booking system

⏰ Advanced Scheduling System

• Custom working hours
• Shift management system
• Break time configuration
• Holiday & special day management
• Flexible scheduling rules

🧾 Booking Experience

• Step-by-step booking wizard
• Service list with popup booking form
• Popup book button shortcode for any page
• Smooth frontend booking form
• Clean and modern UI
• Booking form appearance themes

👤 Customer Panel (Free)

• Dedicated customer account panel in the free version
• Customers can view their appointments
• Customers can cancel appointments from the panel
• Account login, profile, and booking history management

💳 Payments

• Offline / manual payment option
• PayPal Checkout integration (sandbox and live)

📩 Notifications & Automation

• Custom email notifications
• Booking confirmations & updates
• Automated scheduling workflow

📄 PDF Booking Receipt

• Generate downloadable booking receipts

🔒 Security & Reliability

• Built-in spam protection
• Secure booking system

🌍 Translation Ready

• Fully multilingual support

💡 Solve Real Booking Problems

BookWellNow helps you:

• Automate appointment scheduling
• Avoid double booking
• Manage staff schedules easily
• Handle bookings without manual work
• Save time and increase productivity
• Provide a better customer booking experience

🏢 Who Can Use BookWellNow?

BookWellNow is built for any business that depends on appointments, reservations, or scheduling.

🏥 Healthcare & Medical

Doctors, clinics, dentists, therapists, physiotherapists, wellness centers

💇 Beauty & Salon Booking

Hair salons, spas, barbershops, makeup artists, skincare clinics

🧘 Fitness & Coaching

Gyms, yoga studios, personal trainers, life coaches, fitness centers

🎓 Education & Classes

Tutors, coaching institutes, online classes, training centers

🏢 Professional Services

Consultants, lawyers, accountants, agencies, freelancers

🏠 Local Services

Cleaning services, repair services, electricians, plumbers

📸 Creative Professionals

Photographers, videographers, designers

🚗 Automotive Services

Car service centers, repair shops, detailing services

🏨 Events & Booking

Event planners, wedding planners, workshops, studios

🐾 Pet Services

Pet grooming, veterinary clinics, pet trainers

🔍 Popular Use Cases

• Booking plugin for salon
• Booking system for clinic
• Appointment scheduler for consultants
• Scheduling plugin for coaches
• Booking system for gyms
• Booking plugin for photographers

⚡ Why Choose BookWellNow?

• Lightweight and fast booking plugin
• Easy setup and user-friendly interface
• Powerful scheduling system
• Works for any industry
• Ideal free alternative to premium booking plugins
• Built for real business workflows

Future Enhancements

• Google Calendar sync
• SMS notifications
• Advanced reporting
• Multi-location support

Security and Permissions

BookWellNow uses capability checks and nonce validation for admin-side settings and actions.

Notification settings are restricted to users with plugin settings permissions and are not intended to be editable by lower-privileged roles.

Third-Party Libraries

This plugin bundles the following third-party libraries (see THIRD-PARTY-LICENSES.txt for versions and licenses):

• Vue.js (MIT) – https://vuejs.org/
• Element Plus / Element Plus Icons (MIT) – https://element-plus.org/
• Axios (MIT) – https://axios-http.com/
• Qs (BSD-3-Clause) – https://github.com/ljharb/qs
• SortableJS (MIT) – https://sortablejs.github.io/Sortable/
• Chart.js (MIT) – https://www.chartjs.org/
• intl-tel-input (MIT) – https://github.com/jackocnr/intl-tel-input

Bundled minified vendor files (for example *.min.js) are third-party libraries, not obfuscated plugin code. Upstream sources are listed in THIRD-PARTY-LICENSES.txt.

External Services

Google Fonts

When a Google font is selected in appearance settings, the booking form may load fonts from https://fonts.googleapis.com/ (Google LLC). Browser request data (IP, user agent, requested font) is sent only on pages where the booking form is shown. Privacy: https://policies.google.com/privacy

PayPal Checkout

When PayPal is enabled, payments use the PayPal Checkout SDK and Orders API (https://www.paypal.com/sdk/js, https://api-m.paypal.com/, sandbox API). Booking amount, currency, appointment reference, and standard request headers are sent during checkout. Credentials are stored in WordPress; only the Client ID is exposed on the frontend. Privacy: https://www.paypal.com/us/legalhub/privacy-full

Zoom Meetings

When Zoom is enabled (Settings → Integrations), BookWellNow uses Zoom Server-to-Server OAuth (https://zoom.us/oauth/token, https://api.zoom.us/v2/) to list users and create/delete meetings. Account ID, Client ID, and Client Secret are stored in WordPress. Meeting join/host URLs are saved on appointments. Privacy: https://explore.zoom.us/en/privacy/

1. Upload plugin to /wp-content/plugins/
2. Activate plugin
3. Go to BookWellNow in dashboard
4. Add shortcode [bookwell_booking] to any page (or use Shortcode Generator for Booking Form / Popup Button shortcodes)

How do I accept bookings on my website?

Use the Booking Form shortcode [bookwell_booking] on any page. Generate it from Book Well Now → Shortcode Generator with optional staff/service filters.

How do I open booking in a popup from a service page?

Use the Booking Form Popup Button shortcode [bookwell_booking_button]. Example: [bookwell_booking_button service_id="2" label="Book Appointment"]. Clicking the button opens the same booking popup form.

Can I manage staff schedules?

Yes, including shifts, holidays, and working hours

Can customers book online?

Yes, 24/7 booking system

Does the free version include a customer panel?

Yes. BookWellNow includes a free customer panel where customers can log in, view their appointments, and manage their booking account.

Can customers cancel appointments themselves?

Yes. Using the free customer panel, customers can cancel their appointments without needing admin help.

Does it prevent double booking?

Yes, built-in availability control

Can I create multiple services?

Yes, unlimited services supported

Does this plugin offer free unlimited staff for appointment booking?

Yes. BookWellNow includes free unlimited staff members, so you can add your whole team without per-seat limits.

Can I accept PayPal payments with this appointment booking plugin?

Yes. PayPal Checkout is built in with sandbox and live mode support, alongside offline and manual payment options.

Is this a lightweight appointment booking calendar plugin?

Yes. BookWellNow is optimized for fast loading and includes a booking calendar, time slots, staff shifts, holidays, and a mobile-friendly booking form.

3.0.6

• Added Full Width / Half Width setting for Form Fields (admin toolbar + frontend booking layout).
• Adds bw_field_width column on form fields table for fresh installs and upgrades.
• Added Week Starts On setting in Settings → General (default: Monday) for booking and admin calendars.
• Styled settings helper/instruction text consistently
• Locked booking sidebar tabs after a successful booking confirmation.
• Updated translation template and language files.

3.0.3

• Improved Settings sidebar card navigation and Payment Gateways boxed layout.
• Debug log modal: scrollable log data, fixed header, and pagination footer.
• Zoom field notes moved to info-icon tooltips on service and staff drawers.
• Ensures Zoom database columns and Zoom settings, payment debug log table, and Email Notification Debug Log settings on fresh install and plugin update.
• Added free Zoom Meetings integration (Server-to-Server OAuth) under Settings → Integrations.
• Enable Zoom per staff (assign Zoom user) and per service; meetings are created when appointments are booked.
• Start Zoom from admin appointments / calendar drawer; customers can Join Zoom from the customer panel.
• Email notification placeholders: %zoom_join_url%, %zoom_host_url%.
• Added Email Notification Debug Logs under Settings → Debug Log (enable, view, download, clear).

3.0.1

• Added Service List with Popup booking form type (service grid + booking wizard popup).
• Added Booking Form Popup Button shortcode [bookwell_booking_button] to open the same booking popup from any page (optional service_id, staff_id, and label).
• Added Customized Form Options: hide service description and show staff designation.
• Form Type can be chosen in Settings → Appearance and in Shortcode Generator (shared setting).
• Shortcode Generator: hide service filter when Service List with Popup is selected.
• Improved single-service catalog card width on desktop and mobile popup close button.
• Seeds appearance form options (form_type, hide_description, show_staff_designation) on fresh install and plugin update.

3.0.0

• Added free customer panel with login, appointment history, account management, and customer appointment cancellation.
• Added Settings → Customer Panel tab with configurable labels and optional WordPress user creation on booking.
• Improved frontend service list layout on tablet and mobile.
• Service images now generate and store a custom 250×250 medium size URL on upload/save.
• Updated translation template and language files for new strings.

2.0.9

• Service images now generate and store a custom 250×250 medium size URL on upload/save.
• Customer panel database migration: adds bw_wp_user_id column and index on the customers table, seeds default Customer Panel settings, and registers the bookwellnow-customer role on fresh install and plugin update.
• Customer panel uses the same dynamic booking form appearance colors, fonts, and button styling.
• Added Settings → Customer Panel tab with “Create WordPress user upon appointment booking”.
• When enabled, bookings create a WordPress role user and link it to the customer record.

2.0.6

• Added Form Fields admin page to customize booking form customer details (phone, first name, last name, email, note, and terms & conditions) with required, label, placeholder, error message, hide/show, and drag-and-drop order.
• Added dedicated wp_bookwellab_form_fields database table with automatic migration from earlier settings storage and legacy Booking Form Labels.
• Frontend Your Details step now uses saved form field settings for visibility, labels, placeholders, and validation.
• Removed duplicate customer field labels from Settings → Booking Form Labels; use Form Fields for those settings instead.
• Fresh installs seed default form fields on activation; upgrades preserve customized labels from older versions.

2.0.5

• Fixed frontend booking notification emails to match the default appointment status (Approved or Pending), including after PayPal payment confirmation.
• Added public cancel appointment link placeholder (%cancel_appointment_link%) for customer notification emails with a guest-safe cancellation page.

2.0.4

• Added terms & conditions acceptance checkbox on the frontend booking Your Details step with customizable label text and link URL in Booking Form Labels.
• Fixed frontend phone field country flag and dropdown arrow display.
• Updated translation template and language files for new strings.

2.0.3

• Fixed design issues in the admin Add/Edit Appointment drawer (required field markers, label spacing, service dropdown width, customer search display, status and payment layout, and price summary placement).
• Added custom admin menu icon.

2.0.2

• Fixed Designing Issue
• Updated translation template and language files for new strings.

2.0.1

• Fixed default country and dial code storage so United States and Canada (+1) can be selected correctly.
• Added PayPal unsupported currency admin warning and frontend gateway hiding.
• Fixed setup wizard flash of uncompiled Vue templates on first load.
• Updated translation template and language files for new strings.

2.0.0

• Major release with PayPal Checkout, payment debug log, and manually payment method.
• Added 10 booking form appearance themes with live apply and frontend cache refresh.
• Improved PayPal currency validation, stale pending cleanup, and payment security hardening.
• Fixed default country vs dial code selection (US and Canada both use +1).
• Improved frontend staff data privacy and setup wizard load experience.

1.0.2

• Fixed slow Customers admin list loading with large customer counts by paginating customers first and fetching appointment stats only for the current page.
• Improved Appointments admin list pagination.
• Fixed design issues in the front-end booking form.
• Added Day Calendar option.

1.0.1

• Fixed Dashboard Day Preview segment positioning so appointment bars render at the correct timeline slot.
• Fixed Day Preview timeline range calculation to respect staff working hours (for example 9 AM to 5 PM no longer starts at 8 AM unless data requires it).
• Improved admin day preview time parsing to correctly handle 12-hour and 24-hour formats without reversing AM/PM placement.
• Spam-token storage moved to custom table with reusable DB helpers and safe upgrade cleanup.

1.0.0

• Initial public release.