VividHarbor AI Assistant

VividHarbor AI Assistant adds a smart chatbot to your WordPress site that is grounded in your content — so answers stay specific to you instead of generic AI filler. Feed it knowledge two ways, and it uses them together: upload documents (.txt) and/or sync your published website Pages (manually or automatically). Style it, control who can use it, and manage everything from one simple admin portal. No API keys. No complex setup.

What makes it different

• Grounded in your content — Uses your uploaded documents and your website Pages as its source, so replies stay on-topic and specific to your business.
• Two ways to add knowledge, used together — Upload .txt files and/or sync your website Pages. Use either or both; overlapping content is de-duplicated for you automatically.
• Automatic website sync — Publish, edit, or delete a Page and your chatbot updates within seconds. Manual “Sync now” and periodic full re-checks are included on paid plans. No server cron setup required.
• No API keys, one-click connect — No model keys, no developer setup.
• Multilingual — Detects and replies in your visitor’s language automatically.
• On-brand — Customize colors, welcome message, widget position, and behavior from the admin portal.
• Secure and controlled — Domain allowlisting, traffic controls, and per-plan usage limits protect your site and your budget.
• Built-in insights — See top customer topics and suggested improvements in the analytics dashboard (paid plans).

How it works

1. Install the plugin and click “Create your Chatbot.”
2. Verify your email and choose a plan (free trial available).
3. Add your content — upload a .txt file and/or sync your website Pages in one click.
4. Add the Chatbot Widget block to a page, or turn it on site-wide.
5. Your assistant is live, answering visitors day and night.

External services

This plugin relies on external services operated by Vividstack to provide chatbot functionality.

Service name: Vividstack Admin Portal and Widget Service
– Service endpoint(s):
– https://admin.vividstack.dev
– https://widget.vividstack.dev/widget.js
– Purpose:
– Connect your WordPress site to your Vividstack tenant
– Retrieve chatbot/widget configuration
– Send your selected website Page content for chatbot knowledge (only when you click Sync or enable automatic sync)
– Load the frontend widget script and render the chatbot experience
– Data sent:
– Site domain/host during connection and allowlist setup
– Tenant and widget configuration identifiers
– Optional chatbot display settings (title, welcome text, dimensions)
– Published Page content you choose to sync (title, URL, and text)
– Data purpose:
– Authenticate tenant connection
– Enforce domain allowlisting
– Ground chatbot answers in your content and deliver widget configuration
– Data handling details:
– Privacy Policy: https://vividstack.dev/privacy
– Terms of Service: https://vividstack.dev/terms

1. Install and activate the plugin.
2. In wp-admin, open VividHarbor AI Assistant (left sidebar).
3. Click Create your Chatbot and follow the prompts.
4. Add your site to the allowlist.
5. Add content: upload a .txt file and/or click Sync website content to pull in your published Pages.
6. Add a Chatbot Widget block to any page (or enable site-wide). Publish.

0.2.2

• New: Automatic sync now updates the chatbot as soon as you publish, edit, or delete a Page — no waiting on a schedule, and no host cron setup required.
• New: Automatic page updates are capped per day by your plan (default 20) so heavy editing days stay predictable; further changes are picked up on the next full re-check.
• Improved: Full website re-checks remain as a safety net for changes made outside the editor.
• Fixed: Sync timestamps now display in your site’s timezone instead of UTC.
• Fixed: Backend rate-limit messages are no longer shown as sync failures.

0.2.1

• Fixed: Automatic website sync could silently stop on sites where WordPress scheduled tasks do not run reliably (for example when a full-page cache serves visitors). Overdue syncs now run on their own.
• Fixed: Automatic sync stayed switched off after deactivating and reactivating the plugin, even though the setting still appeared enabled.
• Improved: The sync panel now reports when a sync is overdue and surfaces the reason when an automatic sync fails.

0.2.0

• New: Sync your website Pages into the chatbot — manual “Sync now” on every paid plan, plus scheduled automatic syncing on paid plans.
• New: Clearer content setup — uploaded files and website content are used together and automatically de-duplicated.
• Improved: Onboarding copy and admin dashboard guidance.
• Compatibility: Tested up to WordPress 7.0.

0.1.1

• Compliance-focused admin notice scope update and metadata alignment for review.

0.1.0

• Initial release: one-click setup, Gutenberg block, multi-lingual support.